About Company

BAT started its operation in Vietnam in October 1994. BAT’s brands in Vietnam include Kent, State Express 555, Craven A, White Horse, 7 Diamonds, Everest, Virginia Gold, Dunhill and PallMall. With a total of nine brands for the Vietnamese consumers, BAT holds a robust market position in the Vietnam market. Today, BAT is one of the most successful international businesses in Vietnam.

Classed as one of the top 50 employers in Vietnam in a recent survey by AC Nielsen, BAT is recognized as providing its employees high quality training and developmental opportunities, competitive rewards, fast track careers, on-going employee engagement and entrepreneurial culture. BAT is also recognized for its consistent corporate social responsibility policies and programs and has been awarded several Certificates of Merit by the central and local governments for its afforestation, poverty alleviation and sustainable agricultural technique transfer projects.

1. Personal Assistant To General Director

Job description:

Consolidate company and functions performance via functional reports

Involve in documents preparation i.e.: In/out documents, scripts, reports etc. following government forms & format

Support GD in maintaining executive activities; monitoring and managing daily tasks

Assist all functions in setting up objectives, strategies when assigned by GD

Assist GD in internal and external relationship management

Screen, review & revise reports & documents sent from other functions before submitting to GD for approval

Participate in functional meetings when required by GD

Perform other assigned tasks

Job specification:

University degree, Finance background is preferably

Good level English verbal & writing skills

Solid computing skill; Power-point processing, Word processing, some exposure to spreadsheets

Translation skill

Public Interact

Owning at least 2 years’ sufficient experience in management assistance role

Organization skill

2. Office Manager

Job description

Day-to-day manage and look into overall view of Logistic/ Finance & Accounting/ Administration/HR for all Depot offices related to 7 Diamonds Project to ensure appropriate control are in place

Logistic:

 

Manage effectively the Logistic service for Depots to ensure smooth and efficiency transaction process of cigarettes stocks so as to have a proper control over stocks, warehouse management and cost saving purpose in transportation

 

Finance & Accounting:

Manage effectively the Logistic service for Depots to ensure smooth and efficiency transaction process of cigarettes stocks so as to have a proper control over stocks, warehouse management and cost saving purpose in transportation

Overall manage sales invoice/ billing process to sell directly cigarettes to distributors. Working closely with Distributors for Credit limit strictly applied and A/R reconciliation & monitoring

Manage all activities of financial/accounting function Regional office so as to ensure the financial accounting function is providing efficient and effective financial and value added support to the company’s operations

Ensure the accounting books and records are properly maintained, conform to generally accepted accounting practices and in compliance with the company’s policies and procedures

Ensure payments are supported by proper documents and authorizations, and made in accordance with the company’s policy and to the best advantage of the company in terms of the credit period extended by the suppliers

Monitor all fixed assets in regional & provincial offices and liaise with HQ Finance department on tracking these assets

Administration:

Supervise the provision of standard office administrative services to ensure the effective office operation; including but not limited to: Internal mail and communication, External courier and parcel service, Stationary ordering and monitoring, Travel services arrangements, Office equipment maintenance/ office cleaning

Arrange and review or coordinate with Legal to review all contracts to make sure all contract with third parties will operate on the following lines of approach: ensure an appropriate legality and financial arrangement; ensure appropriate contract signing authority limits; and ensure appropriate contract administration manage. Make sure that contract policy is to be observed and applied strictly

HR 

Manage & monitor the implementation of Human Resource procedures for Depot offices

Job specification:

Education:                     

Preferably Business graduate

Experience:                    

Preferably not less than 1-year-experience in tobacco or similar FMCG category.

Sound knowledge, rich experience of the administrative jobs and strong background of accounting/finance, high potential capability in logistic management 

Languages:                    

Good level of English writing and speaking ability (Upper Intermediate) 

How To Apply: Interested candidates please send your resume with the subject title of your position to [email protected]