AFAP Vietnam: Temporary Governance Program Assistant

The Australian Foundation for the Peoples of Asia and the Pacific Limited (AFAP), now known internationally as “Action on Poverty”, is a secular, not-for-profit, fully accredited Australian non-government organisation (NGO) that was founded in 1968.  As its new brand “Action on Poverty” suggests, its mission is to be a leading agent for poverty alleviation through innovative, cost-effective and appropriate community-based development. AFAP has successfully worked with local partners to implement development programs in 21 countries across Africa, Asia and the Pacific.

In 1996, AFAP was the first Australian NGO to be formally registered to work in Vietnam. Since then, it has partnered with local government, civil society organisations, and vulnerable and disadvantaged communities in 24 provinces, to implement projects within a range of program areas including: livelihoods and food security; climate change and environment; governance and institutional strengthening; health, water and sanitation; and education and social inclusion.a

We are seeking for a vacant position of Operations Officer.

Position: Operations Officer 
Type of con tract: Full-time fixed-term contract
Work location: Ho Chi Minh City office with possible travels to the fieltds
Reports to: Hanoi-based Operations and Finance Manager
Salary: Negotiable based on qualificaitons and experience

KEY RESPONSIBILITES:
1. Office administration: 
- Handle communication between AFAP Vietnam, WMP regional office and local partners.
- Liaise with Hanoi office for office management
- Maintain office assets and filling system
- Oversee the provision of administration services
- Liaise with local partners/service providers

2. Logistical and clerical support to programs and projects
- Undertake logistical arrangements for field trips and events
- Maintain filling system of program/project documents
- Provide other support to project work 

3. Procurement and contracts management: 
- Prepare and coordiate procurement activities with Hanoi Office
- Monitor list of required procurements and acquire quotations
- Ensure contracts are valid and payments are made on time
- Ensure compliance with AFAP Vietnam's policies and financial procedures

4. Providing support to Hanoi office in HCMC- based human resources (HR) management: 
- Facilitate staff and consultant recruitment and HR data management
- Coordinate contract signings with Hanoi office
- Support visa and work permit application
- Support Hanoi office to carry out HR-related processes
- Provide other support to expatriate staff

5. Providing support in office financial management: 
- Manage administration plan and budget
- Monitor regular expenditure and manage petty cash
- Carry out payment procedures

6. Liaison with relevant Governmental offices:
- Maintain contact with local governmental offices, local parthers and key governmental departments
 
7. Others: 
- Participate in meetings
- Provide translation and interpretation service
- Other tasks as deemed necessary and appropriate

REQUIRED QUALIFICATIONS: 
1. Education: 
- Relevant University Degree and/or equivalent professional qualification, preferably in business administration or English

2. Work experience:
- At least 03 years of experience in relevant positions
- Practical work exprience with NGOs is preferable

3. Technical knowledge/skills:
- Office administration and secretarial support
- Correspondence writing skills 
- Time and workload management skills 
- Budget management skills.
- Experience in procurement activities, liaising with supplies and contractors faciliating and managing contracts
- Excellent relationship skills, excellent communications both orally and written, ability to manage and nurture relationship both internally and externally
- Proficiency in Microsoft Suite (Word, Excel, Power Point) and other operational software

4. Language: 
- Advanced business English and Vietnamese bothe spoken and written

For more detailed information: here

How to apply:
Please email your CV and cover letter in English with the subject line of: 
"OO Application - Your name" to email: [email protected]
Deadline: 15th November 2017 

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