Finance Assistant

VACANCY ANNOUNCEMENT
Announcement number: KNCV VTN 02/16

Position: Finance Assistant
Duration of contract: 12 months with possible extension
Salary: Competitive
Duty station: Hanoi, Vietnam
Opening date: 8 August 2017
Closing date: 15 August 2017

Purpose of the position:

Maintain a timely, complete and correct financial administration of the national TB projects and generate information for the financial reporting to the internal and external stakeholders. Support the Financial Controller of the unit in the administration and efficient financial management of the KNCV-supported projects in Vietnam.

Position in the organization:

The Finance Assistant reports to the Financial Officer and Country Representative Officer (Country Director).

Main activities:

• Supporting the Finance Officer of projects
  
  • Assist budget proposals from partners against applicable internal and donor rules and regulations;
  • Assess procurement proposals from partners and KNCV Hanoi against applicable internal and donor rules and regulations;
  • Supports budget holders with developing project and unit budgets;
  • Enters approved budgets into the accounting system;
  • Reports to budget holder on actual income and expenses versus budgets;
  • Reports significant discrepancies in actual income and expenses versus budgets to the Financial Manager;
  • Assists in developing and updating financial management systems and tools.

• Timely, complete and correct project administration and reporting to donors
  
  • Enters data for donor contracts in the project register and file documents in project dossiers;
  • Checks and codes invoices and expense reports for projects;
  • Checks the correctness of and gives codes to project related bank transactions;
  • Checks financial reports from partners against approved budgets;
  • Enters financial reports in accounting system;
  • Compiles financial progress reports in accordance with administrative guidelines, rules and regulations for submission to donors;
  • Monitors outstanding balances;
  • Verifies fund requests from partners and prepares fund requests to donors;
  • Prepares money transfers to countries and partners;
  • Prepares an overview of project related bank balances on a weekly basis;
  • Enters data and financial transactions into applicable monitoring and management information systems;
  • Reports discrepancies in financial reports and outstanding balances to the financial controller;
  • Closes the accounts for projects after activities have been finalized and reports have been submitted.
  • Perform other duties as requested by the Country Representative Officer.

• Various tasks
  
  • Supports the Finance Officer in annual audits and other administrative tasks, such as inventory control.

Requirement qualifications:

• Education and Skills
  
  • Tertiary education level in accounting/financial management;
  • Knowledge of administrative procedures and financial accounting;
  • Knowledge of working methods, guidelines and rules for accounting within the organization ;
  • Knowledge of and experience with relevant software (Word, Excel, accounting system, reporting tool);
  • Knowledge of and insight in the organization and its field of operations.

• Specific skills
  
  • Systematic;
  • Accurate;
  • Attentive;
  • Incorruptible;
  • Discrete;
  • Analytical thinking;
  • Good verbal and written skills in Vietnamese and English;
  • Being able to deal with resistance;
  • Self-initiating;
  • Computer skilled;
  • Sensitive to cultural differences and understanding the socio-economic, political and ethical issues surrounding TB control;
  • Ability to work-proactively and work well in a team;
  • Ability to develop and maintain efficient working relationships among staff within KNCV country offices as well as external partners.

• Responsibilities, competences and risk factors
  
  • Material risk due to the responsibility for the preparation of money transfers;
  • Tasks are performed within a set policy and with the use of standard procedures. In case of problems or decisions rebound on the Financial Manager is possible;
  • Travelling to project sites can occur.

Responsibilities, competences and risk factors

• Material risk due to the responsibility for project management issues. External factors enhancing workload may lead to stress.

Application:

Applicants are requested to submit a cover letter and curriculum vitae with names and contacts of the last three professional references to the E-mail address: [email protected]under subject ‘Administrative Officer’.

Only short listed applicants will be contacted for interviews. If you do not hear from us within 4 weeks from the closing date, your application was not successful.

We invite you to learn more about KNCV Tuberculosis Foundation and CHALLENGE TB project by accessing our websites www.kncvtbc.org and www.challengeTB.org