Plan is an international humanitarian, child centered community development organization without religious, political or governmental affiliation. Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Working with children, their families and communities in 46 of the world’s poorest countries, Plan today is one of the world’s largest international development organizations, committed to the well being of children and to support the Convention on the Rights of the Child. Plan is an equal opportunity employer. Plan International Vietnam works in partnership with local people, organizations and government bodies at all levels. We have an annual budget of over 14 million USD, we are expanding our programs in Vietnam. We are looking for experienced, qualified and motivated Vietnamese candidates who are committed to working long-term. A very competitive salary, benefits and career development will be offered for qualified candidates commensurate with the responsibilities and qualifications:

For more information about Plan International Vietnam please visit our website http://plan-international.org or contact Human Resources Department at address 2nd floor, Hoa Binh tower, 106 Hoang Quoc Viet, Cau Giay, Hanoi.

We are looking for experienced, qualified and motivated Vietnamese candidates who are committed to working long-term for the following position with attached TOR. Please send your application and CV to below e-mail address. Your tittle should be [Plan - 102017] Your Name - Position. Please note that only short-listed candidates will be contacted.

1.   Position: Temporary Administration Officer    
2.   Working location:  Hanoi
3.   E-mail: [email protected]
4.   Deadline:  19th October 2017  

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Purpose:  

• The position is temporary for 7 months to cover for staff on maternity leave. Vacant positions are possibly available after temporary period for application. 
• Position will provide administrative support to the Country Office

Job Responsibilities

1. Logistic support and arrangement:  

 For visitors and expats

• Prepare document for visa application (via PACCOM office) for visitors
• Hotel booking for visitors
• Collect invoices (electricity, water, telephones …) to make request for payment for related expenses of expats

For the country office:

• Monthly collect invoices of related expenses of the office and make request for payment (office rents, electricity, drink water, telephone card, postage …)
• Be responsible for air ticket booking for all staff travelling
• Monthly buy, deliver and track record phone card for all Country Office staff
• Quarterly receive parking sticker and deliver to all staff
• Monthly budgeting for administration expenditures and take cash advance for spending and liquidation
• Receive leave application of all Country Office staff and Program Unit Managers to update in the system file

2. Documentation, filing and reporting:

• Ensure maintenance of filing document in profile and computer in appropriate manners
• Consolidate data and do report on quarterly basis for travel report and other reports as necessary

3. Translation/ interpretation and others

• Assist in translation and interpretation as per requires
• Support to update data of procurement to system as necessary

Qualifications:

• University graduate in related fields

Experience:

• Working experience in administration and logistic
• Experience with INGOs would be an advantage

Knowledge and skills:

• Good English, both oral and written;
• Good administrative negotiation and communication skills;
• Good interpersonal and organization skills;
• Able to work independently or as part of a team;
• Aptitude for working with computers and figures;
• Able to analyze and solve problems;
• Discretion when dealing with confidential information.