The World Bank Vietnam Country Office is one of the biggest offices in East Asia and Pacific region (EAP) with more than 120 staff members located in Hanoi and has a large and diverse program. Country operations are decentralized with the Country Director and all Sector Coordination functions located in Hanoi. The Office in Hanoi manages a sizable portfolio of loans, credits, and trust fund grants under the overall leadership of the Country Director supported by project teams and other specialists (Country Team).
Team Assistant at this level carry out the full range of office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks. This position coordinate extensively with service units and liaise frequently with team members both at headquarters and in the field, as well as external counterparts. TAs also be assigned responsibility for some aspect of the unit's administrative functions, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc.
The Team Assistant will be based in the World Bank’s Hanoi Office. The appointment, at grade level GB, will initially be for a two years term contract with the possibility of extension with satisfactory performance and workload demand.
Applicants applied for job positing number 162000 do not need to reapply for this position, and will be consider in the application pool.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
|Duties and Accountabilities:|
Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style. Incorporates agreed comments into documents, making full use of shared drives and software capabilities. Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution. Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group. Solves non-routine problems (e.g., responds to requests requiring file search, etc.). Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc. In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within their teams or clusters. Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters. Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team. Maintains up-to-date work unit project and other files (both paper and electronic). Assists team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languages