Admin and Reception operations: routine account and admin functions arising in the company operation

Reception Function 20%

• Welcoming guests/ telephone, fax, office equipment, office operational tasks;
• Arrange meeting room, record Employee’s annual leave, sick leave and another type of leaves;
• Receive and distribute incoming/ outgoing mails, take care of photocopiers, printers, inventories, stationeries, ink & cartridge, etc.;
• Support necessaries for training/ meeting: tea, coffee, photo, gift and notarized documents;
• Manage the repair and maintenance of office equipment;
• Coordinate and maintain records for staff office space, phones, parking, and office keys.

Administration Functions 50%

• Support staffs and expatriates all aspects of administrations;
• Manage the filing, storage and security of document;
• Take care of air ticket bookings, car arrangement, hotel, taxi and other admin issues;
• Collect invoices, do payment for all expenses related to air ticket, hotel, office rental, parking, etc.;
• Acting for all secretarial tasks as required by managers, top managers, etc.;
• Support for all company events, parties, etc.

Event Functions 30% (Equinox and BCI Asia Awards)

• Work with Event Coordinator.
• Check-list of clients’s account to register the event.
• Folow-up the services contract with suppliers .
• Support any task of front-door in event.

• Bachelor's/College Degree in Business Studies/Administration/ Management, Marketing, Communications or equivalent (preferred but not required);
• Ideally over 1 year experiences in Admin field;
• Good communication, organization and time management skills and careful;
• A positive can-do attitude and a willingness to learn;
• Active and motivate;
• Required languages is English;
• Candidate who can start immediately will be advantage;

• Working time: from 8:30 a.m. to 5:30 p.m. Monday - Friday.
• Day off 14 days/year.And other paid holidays during the year: birthdays, employee anniversaries, company anniversaries.
• Enjoy benefits such as social insurance, health insurance, unemployment insurance, comprehensive health insurance, annual health check.
• Friendly and sociable working environment.