JOB DESCRIPTION

1. Administrative Responsibilities:
- Be responsible for reception area:
• Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system as admin function (Receive calls, email, letters, fax from customers, dealers, Ecolab companies, others, etc. in a polite way as the face of Ecolab company and transfer to the appropriate people/department. Receive incoming/outgoing letters, papers, mails and transfer to appropriate departments)

- Be responsible for all admin tasks in the office:
• Supporting visitors/expats travel logistics in/out Vietnam: Responsible or coordinate with agents on expatriate services: visa, work permit, etc., take care of expat in facility and others with his/her assignment in Vietnam. Be responsible for all logistics arrangement for visitors travelling in Vietnam.
• In direct purchasing:
Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services;
Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained;
Manage the organization’s office and storage space. Perform as liaison with various vendors, providing maintenance, security, and other occupancy services;

- Facility management: Manage cleaner and office utensil and facility.
Responsible for office facility to make sure the operation going smoothly.
Plan/ prepare/ take lead to office renovation, office expansion or office relocation if any.
- Company event/activities: Plan, schedule, and promote office events and activities, including meetings, management sharing sessions, company trip, year-end party, annual health check, etc.

2. HR responsibility
- Support HR in Talent Acquisition
- Responsible for collecting/ managing/ monitoring HR filing such as Dependent record, personal file, etc.

3. Other tasks assigned by Line Manager

REQUIREMENTS

- Bachelor’s degree in business administration, management, or related field.
- 1-2 years of experience in HR/office administration. Good working knowledge of office procedures and office management
- Experience in related fields, such as management or procurement is preferred.
- Exceptional leadership and time, task, and resource management skills;
- Strong problem solving, critical thinking, coaching, interpersonal.
- Excellent ability to effectively communicate in both a verbal and written manner;
- Proficiency with computers, especially MS Office;
- Fluent in English;
- Detail-oriented;
- Ability to plan for and keep track of multiple projects and deadlines;
- Ability to present information in a consistent, organized, and accurate way;
- Hard-working, team player, self-starter, proactive, high integrity

BENEFITS

- Attractive Salary, commit 13th Bonus, Country Bonus Plan

- Social Insurance Contribution on Full Gross Salary

- AON Care

- 15 Days of Annual Leave

- LinkedIn Learning

WORKING HOURS

Mon - Fri, 8am - 5pm

WORK LOCATION

8th Floor, Unit 8.2, Etown 2 Building, 364 Cong Hoa Street, Tan Binh District, Ho Chi Minh City

APPLICATION

- Please send your Cover Letter and CV in English to email:  [email protected]

- Subject: Full name + HR Admin 

Ecolab is carefully reviewing your application and will be in touch if you are shortlisted for this role. We aim to give our candidates the best experience possible. This means we will only get in touch if you have been shortlisted for the role