• Ensure the accuracy, completeness, and timeliness of all invoices captured in front-end systems, while adhering to company policies and local tax regulations.
• Prepare and process daily payments, ensuring quality service delivery.
• Efficiently resolve payment-related inquiries when escalated.
• Submit required tasks on time with accuracy, clearing outstanding items by deadline, including but not limited to reconcile vendor statement and update vendor master file.
• Identify opportunities to streamline and automate accounts payable processes to enhance efficiency and reduce manual work.
• Support month-end and year-end closing tasks.
• Prepare ad-hoc AP reports upon request

• Bachelor’s degree in accounting or auditing
• Minimum 2 years in a similar role in international / foreign investment companies / multi-nation companies and knowledge in the shipping / logistics industry is an advantage
• Proficiency in SAP, and Excel.
• Good Power BI, VBA, Dashboard… is an advantage.
• Good understanding of local accounting standards and tax regulations.
• Soft skills: Communication, teamwork, time management, strong problem-solving skills with attention to detail, high accuracy in work execution in fast-paced environments
• Fluent in English
• Ability to work under pressure, willingness to work overtime or on weekends when necessary, customer-oriented mindset and a proactive attitude

• 13th month salary.
• Bonus and salary increase once a year.
• Full social insurance, health insurance, unemployment insurance according to the law.
• Health insurance for yourself and your spouse/children (if any).
• Annual health check-up.

Pre-shipment:

• ​Coordinate with vendor and customer in receiving bookings via email (manual booking) or vendor podium system (e-booking)
• Check PO details in ICS and acknowledge shipping order (SO) in ICS within 24hours
• Prepare loading plan (both CY and CFS) as per Standard operation procedure (SOP) and update shipping plan in ICS systems – sending Pre-advice to consignee and get their approval.
• Place booking with consignee's nominated carrier (Ocean/Air) as per consignee allocation/MQC, manage the volume % shared between carriers as per consignee's instructions /allocation. Update carrier booking (CBK) in system timely for CBK status visibility.
• Release bookings to vendors as per approved shipping plan
• Receive shipping instruction from vendors and submit shipping instruction to carrier, prepare FCR/ Bill of lading
• Solve any arising issues related to shipments. Daily reports on space and equipment status to customer if requested.​

Post-shipment:

• ​Receive and check documents submitted by vendors through email/system before sending to consignee or uploading in system.
• Send Post advice to customer after cargo on board, follow up with carrier and keep customers updated if any changes on the sailing schedule/ETD/ETA.
• Co-ordinate with vendor and carrier to get BL (Original, SWB, surrendered BL)
• Co-ordinate with AR-AP team to clear vendors' outstanding invoices > 14days and escalate to customers if needed.
• Record and manage performance of vendors and carrier; update reports as requested by customers and supervisors.
• Handle daily correspondence (emails/phone calls) from shippers and consignees, solve arising problems after shipment on board, escalate issues to consignee when needed

Handle other tasks assigned by team leader or Manager.

• Bachelor's Degree holder in Logistics/ Supply Chain Management/ International Business/ Foreign Trade.
• Good command of written/ spoken English will be an advantage.
• Proficiency in computer literate, such as Excel, Word, Outlook and PowerPoint.
• Good communication skill, customer focused, achievement driven, teamwork and able to work under pressure.
• Experience in shipping and/or logistics related field.​

• 13th month salary.
• Bonus and salary increase once a year.
• Full social insurance, health insurance, unemployment insurance according to the law.
• Health insurance for yourself and your spouse/children (if any).
• Annual health check-up.