• Manage office equipment/properties/stock (photocopier, office phones, desks & chairs, coffee & water machines, IT machines, stationery, T-shirts, fridge, microwave, etc..) and work with suppliers when needed.
• Work with Operations Manager on Office/Admin related projects/tasks
• Order snacks and beverages
• Estimate and request the monthly payment for office supplies. Manage the team’s budget.
• Oversee the office maintenance and renovation. Proactively report to Management and solve issues related to the electricity, air conditioners, general office safety, etc.
• Supervise the tea lady and team members to ensure the office is always clean and tidy.
• Arrange seats, set up Fingerprint access, manage key cabinets and deliver welcome kits/parking cards when onboarding newcomers.
• Work with Comms team to plan, propose and manage internal events in the company (anniversary, monthly award, quarterly trips, team dinners, etc.)
• Input all the important information on the company’s page. Be able to write and update processes.
• Review and approve Timesheets for staff members
• Review monthly invoices and yearly contracts from the suppliers.
• Manage pest control problems (ants, cockroaches, mice)
• Communicate to staff regarding office related activities/events 

• Support ex-pats with airline tickets, accommodation, travel insurance, visa, health check-up, work permit, pick-up, dining reservations, riding card, residence card, etc.…
• Support members with airline tickets and work visas when they travel on-site.
• Manage the taxi cards and follow up with invoices/payments.

• Greet and welcome visitors. 
• Welcome interviewees.
• Receive calls and mail.
• Supervise access permission carefully to avoid property loss.
• Manage office bookings (meeting rooms, calendar, etc.…)
• Deliver birthday cards and other wishes.

• Follow the coaching and functional job assignments given by the Finance & Admin Manager

• At least 1 - 2 years of experience in similar jobs (Freshers are required to have their internship in a similar role)
• Ability to work independently and support a team well.
• Have strong organizational skills.
• Have a good command of English and communication skills, both written and oral
• Experience in a large working environment, IT industry, or working with ex-pats is a plus.
• Strong skills using Microsoft Office.
• Good communication skills, both written and oral in English and Vietnamese
  

Please send your applications to [email protected] with subject [Positivethinking_0621] HR Officer_Fullname